Careerprise conference

A Careerprise conference (particularly known as Careerprise vendor conference; hereinafter, the Event) is a WorldOpp event of Friends Of CNM (hereinafter, the Community) organized by one or more WorldOpp event hosts (hereinafter, the Host) in order to:

1. Clarify the requirements for WorldOpp development and/or other developments that Friends Of CNM is willing to order;
2. Discuss any challenges that Careerprise vendors face.

The Event can be considered as some combination of pre-bid meeting, preaward meeting, and postaward meetings. The Event can also be used for recruitment and/or debriefing. Unless the Event is Invitation-only, the Tech Events for Managers and Entrepreneurs meetup group and WorldOpp fb-page serve as primary Communication channels (hereinafter, the Channels).

Operations

Pre-event operations

The primary platform to conduct pre-event operations is the designated Channel. Prior to the Event:

1. If special participants are going to be invited to the Event, they need to be identified, contacted, and confirmed;
2. The physical location shall have been booked and/or online room has been created;
3. All of the Time details and Price details shall be identified and communicated;
4. Recording tool shall have been identified and prepared;

The Host is also responsible for cancelling of the Event if no participant RSVPs.

Event operations

The primary platform to conduct event operations is the booked location for onsite Events and Jitsi for online Events. During the Event, the Host shall:

1. "Meet" and greet the participants;
2. Facilitate the Event;
3. Make sure that participants audio, video messages, and chat messages are identified and responded;
4. Make sure that the Event is recorded.

Post-event operations

The primary platform to conduct post-event operations is CNM Wiki. After the Event,

1. The recording of the Event shall be posted at YouTube;
2. The wikipage shall be composed to include all available data of and about the Event including its minutes and link to its audio- and videorecords, as well as organizing lessons learned;
3. A follow-up message shall be sent to those Event's participants who RSVPed for the Event.

Time details

Start time

The online Events shall start at 11am EST (American East Cost), which is 6pm EAT (Eastern African Time) and so on. The onsite Events can start at any time between 9am and 7pm EST if organized in the Washington DC metro area. However, no two Events can be planned simultaneously. The Host who organizes the particular Event is supposed to check the calendar of the Group and the FB Page in order to comply.

Length

No length requirements have established yet. Some suggestions can be the following:

1. From 45 minutes to one hour for online only Events;
2. From one hour to 90 minutes for onsite Events.

Calendar

When it is launched, worldopp.org will serve as the official calendar for the Events. The calendars of the Channels can be used temporarily as the calendars.

Price details

Costs to the participants

As any WorldOpp event, the Event shall be offered at absolutely no cost to its participants.

Reimbursement to special guests

Contingent upon mutual agreements and funding, special guests can be reimbursed for their participation. The special guests shall be invited personally and their participation shall be negotiated in advance.

Participants

By default, the Host is a confirmed participant of any Event. Personally, the Host may identify, contact, and confirm those participants that would be specially invited to the Event.

Open-to-the-Public Events

Unless they are the Host or special guests, participants of those Events that are open to the public shall be invited through the designated Channel, but may choose to participate or not to participate.

Any individual including employment candidates (primarily residing in Kenya and only English speakers for now), aspiring volunteers (primarily residing in the Washington DC metro area), contractors, and partners for Friends Of CNM who is interested in becoming a staffer one day is usually welcome to participate.

The Community shall not collect private information such as actual name, social network, Skype and/or email credentials from the participants. During the Events, they may or may not identify or misidentify themselves; their emails and/or other contacts shall not be available for the Host or other participants.

Invitation-only Events

The Host may choose to organize the Event that would be closed to the general public and all of its participants would be personally invited.

Organizing details

Event host

Main wikipage: WorldOpp event host

Requirements for the Host are published at the WorldOpp event host wikipage.

Communication channels

With regard to the announcement and other communication Channels,

1. For Open-to-the-Public Events,
   • When it is launched, http://worldopp.org shall become the official communication channel;
   • The Tech Events for Managers and Entrepreneurs meetup group is used for the onsite Events;
   • The WorldOpp fb-page is used for the online Events only.
2. For Invitation-only Events, communication Channels, usually email or text messages or phone conversations, are selected based on a choice of the participants.

CNM Wiki (hereinafter, the Wiki) serves as the main platform for contents of the Events including their minutes and recordings.

Agenda

The agenda is proposed by future participants, Friends Of CNM DevOps Administrator, and/or the Host. Its official version shall be published at the designated Channel. By default, any Event consists of one or more parts:

#	Part	Description	Duration
1	General Q&A session	Topics are related to Friends Of CNM, WorldOpp, Careerprise vendors, Careerprise business opportunities, and this Event. Every participant can ask one or more questions.	Undefined; but the Event shall end within one hour. All of unresolved topics shall be either handled after the Event or moved to the next Event
2	Vendor-driven Q&A session	Topics are related to authorized and funded projects. One by one, those Careerprise vendors who would like to speak up, describe the problems and challenges that their project faces and, possibly, suggest solutions to its problems. The sequence of the speakers is defined by the agenda created in advance on the first-come-first-served basis. If the time allows, those Careerprise vendors who are not on the official agenda are welcome to present.

All of the presentations are pre-recorded and supposed to be viewed by the attendees before they arrive.

Format

The Events are usually organized simultaneously onsite to accommodate those who needs face-to-face interactions and online to accommodate those attendees who choose to participate remotely. Any onsite Event should be accompanied by an online Event, but not every online Event should be a Event onsite.

Onsite

The onsite events can be organized only if the Host can physically attend the Event or Friends Of CNM DevOps Administrator personally is the Host. The Events shall usually be scheduled to occur in either:

1. The cafeteria of McLean Bible Church in Vienna, Virginia;
2. Any other public space such as libraries, restaurants, parks, etc.

By default, the announcements should be published at the designated Channel. They can also be published at the Career Network Ministry meetup group. The cut-off RSVP shall be set at about 24 hours prior to the event and, if no member RSVPed, the onsite location of the Event shall be cancelled, so the Event shall be online only.

Online

• The Events shall be broadcasted via Jitsi, which is selected as the webconferencing software for the Events. The announcements shall usually be published at http://worldopp.org when such an opportunity is technically available. Until it is, the Channel can be temporarily used.
• If no new attendee RSVPed, the first part of the Event shall be cancelled. If no one, but the Host attends, the Event shall be cancelled.
• The attendees may or may not choose to use their video; however, the Host shall be visible.

Materials

Notifications

The Group publishes all the announcement and notifications for onsite Events and the FB Page does so for online Events in order at serves as a hub and/or notice board to reach out to potential and actual participants.

Content

The Wiki publishes all the content of the Event including its specific agenda, minutes and all available recordings.

Requirements

Participants' needs

Any participant (a newbie, team member, and/or team administrator) needs to:

1. Know when the Events occur and how he or she can participate in those;
2. Be introduced to as much information as possible prior to the Event the interested individual decides to participate in;
3. Ask questions and get answers first-hand;
4. Review minutes and other documents if the interested individual misses the Event.

Staffers' needs

Any staffer (a team member, and/or team lead) needs to:

1. Discuss any issues with my projects;
2. Contribute to solutions for those projects that have been discussed.

Administrators' needs

Any administrator needs to:

1. Know the obstacles the team faces in order to work on those;
2. Know the general progress on the projects in order to report it.

See also

• WorldOpp event host. A temporary role of one or more of staffers of and/or contractors for Friends Of CNM which purpose is organizing one or more of WorldOpp events, especially roundtables.