Talk:CNM Event Organizer

FBD-2

Training

Could you give me some training?

It depends on the type of training. I can be a mentor, but cannot give you exact instructions since I don't have those. Do you want to try?

Medium

Will we use skype or?

What makes Skype a viable option and what other options do we have?

I recommend skype

Skype? I wonder what discovery and analysis brought you to that recommendation.

What is your take on slack?

Slack doesn't look good for our project. I am not sure whether we succeed, but even if we treat each event as a separate group, participants will be able to each other's email addresses. Thus, we will not be able to provide privacy to our participants.

Drafts

1. First of all, if you work through job bidding sites, turn on the time tracker. When hired, you are welcome to bill Gary aka Igor for every activity related to the job. Besides the activities listed below, this may include discussing, going through CNM Wiki, and/or researching the World Wide Web on whatever in this job you choose to undertake;
2. To discover, research, and envision,
   • Study what the Community has to offer and ask since everything can never be clear;
   • Imagine what the Community should have for the Events and ask whether your vision fits the reality;
   • Identify what is missing and ask for additional requirements;
   • Suggest solutions and get them approved or commented on in order to improve;
3. To execute,
   • Setup some test webconference in order to learn Jitsi;
   • If you are organizing an onsite Event and if you haven't done yet, join the Group and notify Gary aka "Igor", so he would be able to promote you to a meetup event organizer;
   • If you are organizing an online Event that is open to the general public and if you haven't done yet, like the FB Page and notify Gary aka "Igor", so he would be able to promote you to an assistant manager;
   • Pick the date and timing of your Event;
   • Using the Group's calendar, check whether the date and timing of an Event to be organized doesn't conflict with other Events;
   • If it is your first Event (aka meetup), suggest it to the Group. In order to do so,
     1. If you haven't done so, create your CNM Wiki account at opplet.net/user/register. Please note that the information technology that Friends Of CNM utilizes is under constant development. Particularly, its mail server called hasn't setup yet, so you need to neither enter the email address nor expect any confirmation sent. After you filled in the form besides the email field and click "Sign up," you should be able to log in into CNM Wiki;
     2. While being logged in,
        • Go to the CNMCyber event or other wikipages depending on the purpose of your Event;
        • Find the Archive section;
        • Click on "Edit,"
        • Add a link to your future Event in the :*[[CNM Cyber event on Month Date of 2018]] format. Please, place your Event chronologically among other Events and don't delete the existing text; and
        • Save your edits;
     3. Click on the link you created and add:
        • Event title (keep it short, clear, and descriptive);
        • Physical location if applicable;
        • Description that shall include the specific agenda and statement whether the Event is going to be recorded;
        • The way how remote participants can join the Event;
   • Save your edits and wait for either announcement at the Group or feedback of Gary aka "Igor" on what needs to improve. When announced, the Event will be added to the calendar automatically;
   • When the suggested Event is announced, facilitate the Event;
4. To follow-up, reach out to the Event participants while summarizing the Event, thanking the participants, and posting the link to its wikipage.

This position is so new that other instructions (as well as directions), but stated on this very wikipage, haven't existed yet. Vice versa, their development can be a part of your job if you choose so. That means that your proposals to change anything above is especially welcome and most valued. The project financier, Gary aka "Igor" pays for the results, which shall be organized meetings, developed guidelines, etc., rather than for "skills," "talents," and time.

1. Create the page of this meeting on wiki. It should include a short description of the meeting subject and brief coordinator's reports and as well as links to predecessor and successor events. The category is yet to be decided.
2. Record of the meeting. You can use this function in Educaship Jitsi, OBS Studio, meet and have at least 2 alternative programs to record just in case such as OBS Studio, and you should use 2 programs in parallel, for example, recording in Educaship Jitsi + OBS Studio. You may use OBS Studio as your primary recording tool and Educaship Jitsi as the secondary recording tool.

To record on OBS Studio:

If OBS Studio has not yet been installed on your computer, the following are steps you need to perform;

1. 1. Open your browser, and visit the OBS Studio homepage;
   2. Select the OBS Software instance that the operating system on your computer supports, i.e. Windows, macOS, or Linux from the home page and download will begin automatically;
   3. Open the downloaded file once it has completed and install;
   4. start the meeting as moderator in Educaship Jitsi;
   5. Open OBS Studio on your computer and click the plus sign in the "Sources" section;
   6. Select "Window Capture";
   7. Click "Create New", and name the window you are about to capture;
   8. Press the "Ok" button, a "Properties Window" will appear, press "Ok" once again on the properties window;
   9. Press the "Start Recording" button in the Controls section, and minimize OBS Studio window to proceed with the meeting;
   10. Click the OBS Studio icon on your computer task bar to maximize OBS Studio window if you want to close the meeting;
   11. Press the "Stop Recording" button in the Controls section, the recording is automatically saved on your computer. You can now close the meeting in Educaship Jitsi.

To enable the recording function in Educaship Jitsi:

1. 1. start the meeting as moderator;
   2. press the three-dot button;
   3. press the "press record" button;
   4. choose the part of the screen;
   5. press the "close access" button if you want to close the meeting, wait until the file is saved and just after that you can close the meeting in Educaship Jitsi.

Later, you can copy meetings and change small details and the date. The event should contain the following information:

1. 1. title (required);
   2. date and time: Time details;
   3. duration: online events are one hour long;
   4. featured photo: it can be CNM Cyber logo and other logos as well as photos from previous events (if they were offline);
   5. description: it should include meeting details and an agenda, for example: description. You also should add the specific details to be discussed at this particular meeting for each event;
   6. topics: you can pick up to 5 topics. Topics describe what your Meetup event is about in a word or two. They also help show our event to members with matching interests. Select a relevant, but wide range of topics that describe our event. For example: Career Networks, Job Search, Reporting, Recruiting & Hiring, Project Management;
   7. location: the physical location shall have been booked or online room has been created; it is preferable to create a room in Educaship Jitsi. There may be problems with Educaship Jitsi, so you should have more than 1 alternative video conferencing platform, preferably one internal and one external such as Zoom or Google meet;
   8. allow guests: the number is to be decided, but it's allowed.
2. If special participants are going to be invited to the Event, they need to be identified, contacted, and confirmed;

There may be problems with Educaship Jitsi, so you should have more than 1 alternative video conferencing platform.