CNMCyber roundtable

A WorldOpp roundtable (hereinafter, the Event) is a WorldOpp event of Friends Of CNM (hereinafter, the Community) organized by one or more WorldOpp event hosts (hereinafter, the Host) in order to:

1. Discuss any challenges that the Community in general, its WorldOpp program and WorldOpp development in particular face;
2. Brainstorm solutions for the challenges stated above in order to develop the recruitment process.

Organizing

Pre-event operations

The primary platform to conduct pre-event operations is the Group for onsite Events and the FB Page for online Events. Prior to the Event:

1. The physical location shall have been booked and/or online room has been created;
2. All of the Event details shall be identified and communicated;
3. Recording tool shall have been identified and prepared.

The Host is also responsible for cancelling of the Event if no participant RSVPs.

Event operations

The primary platform to conduct event operations is the booked location for onsite Events and Jitsi for online Events. During the Event, the Host shall:

1. "Meet" and greet the participants,

   The physical location shall have been booked and/or online room has been created;
   All of the Event details shall be identified and communicated;
   Recording tool shall have been identified and prepared.

Event details

Communication

With regard to announcement and other communication channels,

• The Tech Events for Managers and Entrepreneurs meetup group (hereinafter, the Group) is used for onsite meetings;
• The WorldOpp fb-page (hereinafter, the FB Page) is used for online meetings only.

CNM Wiki (hereinafter, the Wiki) serves as the main platform for contents of the Events content including their minutes and recordings.

Price

As any WorldOpp event, the Event shall be offered at absolutely no cost to its participants.

Start time

No particular start time requirements exist; the Host decides what time is the best for the particular Event.

Length

No length requirements have established yet. Some suggestions can be the following:

1. From 45 minutes to one hour for online only Events;
2. From one hour to 90 minutes for onsite Events.

Event host

Main wikipage: WorldOpp event host

Requirements for the Host are published at the WorldOpp event host wikipage.

Calendar

When it is launched, worldopp.org will serve as the official calendar for the Events. The calendar of the Group and FB Page can be used temporarily as the calendars.

Participants

The Host is the only confirmed participant of any Event. The other should be invited primarily through the Group and/or the FB Page, but may choose to participate or not to participate.

Agenda

Epic of agendas

• In the future, the WorldOpp programme (or the programme) shall be the main topic of the Events. Although the Events eventually shall address needs of several categories such as skill seekers, job seekers, and/or income seekers, this programme hasn't been developed yet.
• WorldOpp development shall be the main topic of the Events until the programme is developed. However, Friends Of CNM, as many startup businesses, experiences difficulties in hiring developers. Because of the novelty of the programme, qualified employees for remote positions such as Friends Of CNM DevOps, Outreach, Event Administrators, and others are not available on the market. Training of the programme apprentices looks like the only available option.
• Thus, the main topic of the Events at the moment is the development of the recruitment process, which would include sourcing, onboarding, training, and placement. An Opplet incubator shall be developed first in order to facilitate this process. Many would like to be hired, but they are not able to start learning. The Events should primarily serve as a platform to discuss how to face this challenge, especially to brainstorm and find solutions that would allow recruiting learners for an Opplet incubator.

After the recruitment process is dreamed, designed, and developed, all positions are filled in, and an Opplet incubator is fully staffed, the topics will shift to WorldOpp development, especially to development of Careerprise Orientation, WorldOpp Placement Seminar, and Septem Artes Administrativi. After the programme is dreamed, designed, and developed, the topics will shift to the WorldOpp programme itself.

Typical agenda

By default, any Event consists of one or more parts:

#	Description	Duration
1	Q&A session for new attendees related to the introductory presentation of Friends Of CNM; If there is a room, the session extends to any question related to the WorldOpp programme and/or its development.	15 minutes
2	One by one, those participants who would like to speak up, describe the challenges that the Community faces and possible solutions to its problems. The other participants may or may not ask questions and/or provide the speakers with their feedback. The sequence of the speakers is defined by the agenda created in advance on the first-come-first-served basis. If the time allows, those speakers who are not on the official agenda are welcome to present.	up to 45 minutes

All of the presentations are pre-recorded and supposed to be viewed by the attendees before they arrive.

Specific agenda

The specific agenda is proposed by future participants, Friends Of CNM DevOps Administrator, and/or the Host using the Wiki and approved by Friends Of CNM DevOps Administrator and/or the Host in advance.

The specific agendas are published at separate wikipages:

• WorldOpp roundtable on August 2, 2018
• WorldOpp roundtable on August 6, 2018
• WorldOpp roundtable on August 7, 2018
• WorldOpp roundtable on August 8, 2018

Format

The Events are usually organized simultaneously onsite to accommodate those who needs face-to-face interactions and online to accommodate those attendees who choose to participate remotely. Any onsite Event should be accompanied by an online Event, but not every online Event should be a Event onsite.

Onsite

The onsite events can be organized only if the Host can physically attend the Event or Friends Of CNM DevOps Administrator personally is the Host. The Events shall usually be scheduled to occur in either:

1. The cafeteria of McLean Bible Church in Vienna, Virginia;
2. Any other public space such as libraries, restaurants, parks, etc.

By default, the announcements should be published at the Group for onsite Events and on the FB Page for online Events. They can also be published at the Career Network Ministry meetup group. The cut-off RSVP shall be set at about 24 hours prior to the event and, if no member RSVPed, the onsite location of the Event shall be cancelled, so the Event shall be online only.

Online

• The Events shall be broadcasted via Jitsi, which is selected as the webconferencing software for the Events. The announcements shall usually be published at http://worldopp.org when such an opportunity is technically available. Until it is, the FB Page can be temporarily used.
• If no new attendee RSVPed, the first part of the Event shall be cancelled. If no one, but the Host attends, the Event shall be cancelled.
• The attendees may or may not choose to use their video; however, the Host shall be visible.

Materials

Notifications

The Group publishes all the announcement and notifications for onsite Events and the FB Page does so for online Events in order at serves as a hub and/or notice board to reach out to potential and actual participants.

Content

The Wiki publishes all the content of the Event including its specific agenda, minutes and all available recordings.

Requirements

Participants' needs

Any participant (a newbie, team member, and/or team administrator) needs to:

1. Know when the Events occur and how he or she can participate in those;
2. Be introduced to as much information as possible prior to the Event the interested individual decides to participate in;
3. Ask questions and get answers first-hand;
4. Review minutes and other documents if the interested individual misses the Event.

Staffers' needs

Any staffer (a team member, and/or team lead) needs to:

1. Discuss any issues with my projects;
2. Contribute to solutions for those projects that have been discussed.

Administrators' needs

Any administrator needs to:

1. Know the obstacles the team faces in order to work on those;
2. Know the general progress on the projects in order to report it.

See also

• WorldOpp event host. A temporary role of one or more of staffers of and/or contractors for Friends Of CNM which purpose is organizing one or more of WorldOpp events, especially roundtables.