CNMCyber roundtable

A WorldOpp roundtable (hereinafter, the Event) is a WorldOpp event of Friends Of CNM (hereinafter, the Community) organized by one or more WorldOpp event hosts in order to:

1. Discuss any challenges that the Community in general, its WorldOpp program and WorldOpp development in particular face;
2. Brainstorm solutions for the challenges stated above in order to develop the recruitment process.

Organizing details

Communication

With regard to announcement and other communication channels,

• The Tech Events for Managers and Entrepreneurs meetup group (hereinafter, the Group) is used for onsite meetings;
• The CNMfriends fb-page (hereinafter, the FB Page) is used for online meetings only.

CNM Wiki (hereinafter, the Wiki) serves as the main platform for contents of the Events content including their minutes and recordings.

Price

As any WorldOpp event, the Event shall be offered at absolutely no cost to its participants.

Timing

The online Events shall start at 11am EST, which is 6pm Kenya time and so on. The onsite Events can start at any time between 9am and 7pm EST. However, no two Events can be planned simultaneously. The WorldOpp event host who organizes the particular Event is supposed to check the calendar of the Group and the FB Page in order to comply.

Event host

Main wikipage: WorldOpp event host

Requirements for the Event host are published at the WorldOpp event host wikipage.

Calendar

When it is launched, worldopp.org will serve as the official calendar for the Events. The calendar of the Group and CNMfriends fb-page can be used temporarily as the calendars.

Participants

The WorldOpp event host is the only confirmed participant of any Event. The other should be invited primarily through the Group and/or the FB Page, but may choose to participate or not to participate.

Newbies

Any individual including employment candidates (primarily residing in Kenya), aspiring volunteers (primarily residing in the Washington DC metro area), contractors, and partners for Friends Of CNM who is interested in becoming a staffer one day.

The Community shall not collect private information such as names, social network, Skype and/or email credentials from the newbies. During the Events, they may or may not identify themselves; their emails and/or other contacts shall not be available for the WorldOpp event host or other participants.

Team members

For now, Gary Ihar.

Team lead

For now, Gary Ihar.

Agenda

Typical agenda

By default, any Event consists of one or more parts:

#	Description	Duration
1	Q&A session for new attendees related to the introductory presentation of Friends Of CNM; If there is a room, the session extends to any question related to the WorldOpp programme and/or its development.	15 minutes
2	One by one, those participants who would like to speak up, describe the challenges that the Community faces and possible solutions to its problems. The other participants may or may not ask questions and/or provide the speakers with their feedback. The sequence of the speakers is defined by the agenda created in advance on the first-come-first-served basis. If the time allows, those speakers who are not on the official agenda are welcome to present.	up to 45 minutes

All of the presentations are pre-recorded and supposed to be viewed by the attendees before they arrive.

Specific agenda

The specific agenda is proposed by future participants, Friends Of CNM DevOps Administrator, and/or an event host using the Wiki and approved by Friends Of CNM DevOps Administrator and/or an event host in advance.

The specific agendas are published at separate wikipages:

• WorldOpp roundtable on August 2, 2018
• WorldOpp roundtable on August 6, 2018

Format

The Events are usually organized simultaneously onsite to accommodate those who needs face-to-face interactions and online to accommodate those attendees who choose to participate remotely. Any onsite Event should be accompanied by an online Event, but not every online Event should be a Event onsite.

Onsite

The Events shall usually be scheduled to occur in either:

1. The cafeteria of McLean Bible Church in Vienna, Virginia;
2. Any other public space such as libraries, restaurants, parks, etc.

By default, the announcements should be published at the Group for onsite Events and on the FB Page for online Events. They can also be published at the Career Network Ministry meetup group. The cut-off RSVP shall be set at about 24 hours prior to the event and, if no member RSVPed, the onsite location of the Event shall be cancelled, so the Event shall be online only.

Online

The Events shall be broadcasted via Jitsi, which is selected as the webconferencing software for the Events. The announcements shall usually be published at http://worldopp.org when such an opportunity is technically available. Until it is, the FB Page can be temporarily used. If no new attendee RSVPed, the first part of the Event shall be cancelled.

Materials

Notifications

The Group publishes all the announcement and notifications for onsite Events and the FB Page does so for online Events in order at serves as a hub and/or notice board to reach out to potential and actual participants.

Content

The Wiki publishes all the content of the Event including its specific agenda, minutes and all available recordings.

Requirements

Epic

Although the Events shall address needs of several categories such as skill seekers, job seekers, and/or income seekers, the main challenge to be solved is as follows. On the one side, Gary Ihar cannot find qualified employees for remote positions such as Friends Of CNM DevOps, Outreach, and Event Administrators. On another side, many would like to be hired, but they are not able to start working. The Events should primarily serve as a platform to discuss how to face this challenge. After all positions are filled in, the topic will shift to WorldOpp development, especially to development of Careerprise Orientation, WorldOpp Placement Seminar, and Septem Artes Administrativi, and, later, when the recruitment process is both designed and developed, to the WorldOpp programme.

User stories

• Any participant (a newbie, team member, and/or team lead) needs to:
  1. Know when the Events occur and how he or she can participate in those;
  2. Be introduced to as much information as possible prior to the Event the interested individual decides to participate in;
  3. Ask questions and get answers first-hand;
  4. Review minutes and other documents if the interested individual misses the Event.
• Any staffer (a team member, and/or team lead) needs to:
  1. Discuss any issues with my projects;
  2. Contribute to solutions for those projects that have been discussed.
• The team lead needs to:
  1. Know the obstacles the team faces in order to work on those;
  2. Know the general progress on the projects in order to report it.

See also

• WorldOpp event host. A temporary role of one or more of staffers of and/or contractors for Friends Of CNM which purpose is organizing one or more of WorldOpp events, especially roundtables.