CNM Event Organizer

A CNM Event Organizer (formerly known as CNM Cyber event host; hereinafter, the Org) is an incumbent of the second-quarter CNM practice job (hereinafter, the Practice) that The Economic Group has developed to practically introduce CNM learners to event organizing. The Orgs generally practice in organizing CNMCyber events or other meetings and conferences, including their preparation, moderation, and post-event activities. A CNMCyber event that the Org is about to organize, hereinafter, is referred as the Event.

The Orgs may develop either:

1. Those Events that the Orgs are authorized to produce, or
2. Those requirements that would allow hiring Careerprise contractors to develop those CNMCyber events that the Orgs don't produce directly, on their own.

The Practice belongs to the second quarter of CNMCyber Bootcamp (hereinafter, the Bootcamp). This quarter's lessons are designed to prepare the Orgs to that Practice. The Practice is offered to those Certified Website Development Associates who successfully pass CNM Event Organizing Exam at the end of Bootcamp's second quarter. Successful completion of the Practice qualifies the Residents as Certified Event Organizing Associates.

Position

Choice of practice

The Orgs can choose between:

• Authorized events that CNMCyber Customer authorized for funding. Any Org is welcome to pick any event that he or she would like to practice with.
• Their own events for which they can request CNMCyber Customer's authorization.

By default, the Orgs choose those Events that suit them best. Since timing of some CNMCyber events cannot be moved, the Orgs can pick those events which schedule work for the Orgs.

Effort cycles

To perform effectively, the Org is encouraged to follow the DREPD cycles, particularly:

1. Discover the needs via reviewing the CNMCyber Event Projects wikipage, other events on the market, and communicating with stakeholders.
2. Research event requirements and available resources -- one can call it "researching this very knowledge base, similar events on the market, and, if anything is unclear, asking questions about what should be done and whether requirements to how it should be done are available" in order to prioritize and prepare assumptions for the those parts that are not covered by the requirements.
3. Envision the event including all of its possible details; and, finally;
4. Plan the design of the upcoming meeting.
5. Discover the needs via facilitating the already designed meeting and commissioning the event records in order to restart the cycle.

How to start

Are you interested in getting started as the Org? Please follow a step-by-step instruction as follows:

1. Succeed as a CNM Website Developer.
2. Until the second quarter lessons of the Bootcamp are developed, briefly review the following wikipages:
   1. This very wikipage since it describes your event organizing Practice specifically,
   2. Event organizing since this wikipage describes management of meetings and conventions generally, not specifically to your Practice, but your Practice can correlate to it,
   3. Event 5W3H since your Practice will deal with event settings,
   4. CNMCyber event wikipage since it describes the events you are about to organize, and
   5. CNMCyber Event Projects since this wikipage describes those events that are authorized to practice with.
   You can also refresh your knowledge of the CNM practice job wikipage.
3. Ask questions.
4. At the CNMCyber Event Projects wikipage, pick up the event you would like to organize or advance.
5. Present your pick during a CNMCyber This Week event, while stating (a) the event you picked, (b) what you plan to deliver, and (c) how much time you expect to work in order to deliver what you plan to deliver.
6. Wait for CNMCyber Customer's approval or feedback to start your Practice this week or modify your proposal.

Occupations

The Org's Practice touches many occupations. They may include one or more of the following:

• Convention planning such as Meeting, Convention, and Event Planners as long as the Orgs plan events.
• Document management such as Document Management Specialists, Information and Record Clerks, Production, Planning, and Expediting Clerks as long as the Orgs manage documents before events and their records after events.
• Event marketing such as Desktop Publishers, Market Research Analysts and Marketing Specialists, Online Merchants, Public Relations Specialists, Sales Engineers as long as the Orgs communicate upcoming events and their records to the public, as well as position them on the market.

Tools

• CNMCyber Meetup group (hereinafter, the Group) as a channel for onsite events; and/or
• WorldOpp (fb) Facebook page (hereafter, the FB Page) to connect with event participants.
• CNM Tube
• CNM Talk
• OBS Studio

What Orgs produce

The Orgs produce two categories of measurable outputs:

1. Internal documents that the Org who practice utilize in the organizing process and that the other Orgs may further utilize in their Practice as prototypes and training materials.
2. Public deliverables that event consumers will obtain as results of the event.

Public deliverables

Outreach materials

• Outreach materials, which are marketing drafts intended to outreach to current and potential clients and participants such as Friends Of CNM newsletters.
• Webpage texts

Internal documents

For the purposes of this very wikipage, internal documents refer to those documents which target audience differs from the general public regardless of whether those documents are available to the public or not. A particular Org who practices with a particular CNMCyber event shall use internal documents for development process; the other Orgs who will further work on other events, may use those documents as prototypes and training materials. As work products of the Orgs, documents shall be published at CNM Wiki.

Event wikipages

For the purposes of this very wikipage, event wikipages refer to those pages of CNM Wiki that describe CNMCyber events as marketables and other products that the Event cycles are intended to create.

At CNM Wiki, any event wikipage belong to one of two groups:

1. Event group wikipages describe common features of one group of events. CNMCyber This Week, CNMCyber Guided Tours, and CNMCyber Welcome wikipages describe series of events. The CNMCyber event wikipage describes common features of all events that the Orgs organize. Event group wikipages include deliverable requirements, organizational and technical documentation such as standing operating procedures (SOPs), minutes of the meetings, testing and other reports, etc. Those pages are listed at the "CNMCyber Events" category.
2. Single event wikipages describe particular events. Category names of single events depend on the names of the series they belong to; for instance, "CNMCyber This Week" category, "CNMCyber Guided Tours" category , and "CNMCyber Welcome" category.

Project documents

Location of project documents such as project charter, asset register, competency register, stakeholder register, requirements traceability matrix, project scope baseline, project schedule baseline, project cost baseline, and acceptance criteria, as well as those communications, memos, meetings, etc. that are related to developments of CNMCyber events depends on predictability of events. Project documents for:

1. Predictable events such as CNMCyber This Week, CNMCyber Guided Tours, and CNMCyber Welcome are published on their event group wikipages altogether with their standing operating procedures (SOPs). For the purposes of this very wikipage, predictable events refer to those meetings and conventions that have known agendas, descriptions, locations, speakers, timing, and titles.
2. Unpredictable events are published on single event wikipages. For the purposes of this very wikipage, unpredictable events refer to those meetings and conventions which agendas, descriptions, locations, speakers, timing, and/or titles are not known at the moment when the Org starts organizing them.

Progress on projects to develop particular CNMCyber events is documented using the CNMCyber Event Projects wikipage. It belongs to the "Event Projects" category.

Events

For the purposes of this very wikipage, events refer to meetings or conferences that are planned for special purposes. While organizing events, the Orgs are engaged in the What Orgs do activities.

Authorized events

Those Events that are authorized to practice with are listed on the CNMCyber Event Projects wikipage.

Outreach events

Outreach events, which are CNMCyber events organized to promote the Cyber, the Cloud, CNMCyber Team, technologies, needs, and services to outreach to current and potential clients and participants. Specifically to the Coords, the outreach products include CNMCyber This Week events, which are weekly meetings of the Coords who present (a) what they accomplished last week, (b) what they plan to do next week, and (c) what assistance do they need. The outreach events are normally published on the CNMCyber Meetup group.

What Orgs do

No final instructions exist. Blueprints below represent just suggestions, not strict directions. Based on timing of their Effort cycles, the Orgs' practice can be divided in sets of processes.

Whenever is appropriate

Whenever is appropriate, the Orgs shall:

• Update event wikipages whenever new data emerges.
• Request (a) assistance of other members of CNMCyber Team when additional resources are needed and/or (b) changes to the series and/or CNMCyber event wikipages when new data from existing and/or new sources of data prompt so.
• Report on progress of the event organizing using the CNM Event Projects wikipage; the report shall include proposed or implemented improvements to the Event.
• Present the progress, plans and possible concerns during CNMCyber This Week meetings.

Preparing the Event

To prepare the Event, the Orgs:

• In about 6 days and 23 hours before the Event, shall:
  1. Follow the How to start recommendations.
  2. Create a single event wikipage for the Event. The Org should use the previous event page if your event is a part of a series.
  3. Make sure that the wikipage that the Org has just created addresses all of the required settings of the Event 5W3H framework.
  4. Identify the business need that the Event you are about to organize shall satisfy.
  5. Explore existing CNMCyber events, their documentation at CNM Wiki, other events related to career services that are available on the market and that address similar business needs.
  6. Compare existing CNMCyber events, their documentation at CNM Wiki, as well as other websites related to career services that are available on the market to detect opportunities to improve existing CNMCyber events.
  7. Decide whether the Org is changing anything to make the Event better.
  8. Publish the Event at the CNMCyber Users space.
  9. Check whether the particular Org has event organizer rights in the CNMCyber Meetup group. The particular Org should be able to edit events there.
  10. Publish the Event on the CNMCyber Meetup group unless the event has already been published as a repetitive event. Copying a similar event, if such event is available, tends to save time.
  11. Adjust the Event's URL to the talk.cnmcyber.com/[event-label]-[2-digit-month]-[2-digit-day]] format; for instance, talk.cnmcyber.com/week-04-07
  12. Finalize the Event's settings; here, the Org shall improve them based on the Org's exploration of the market.
  13. Check whether the particular Org has event organizer rights on the WorldOpp fb-page. The particular Org should be able to edit events there.
  14. Publish the Event on the WorldOpp fb-page unless the event has already been published as a repetitive event.
  15. Adapt the Event's URL and other settings similar to the ones in the CNMCyber Meetup group.
• Between 6 days and 23 hours before the Event and 10 minutes before the Event, shall:
  1. Make sure that the Event is ready to go on.
  2. Respond to possible comments of the Event participants.
• In about 15 minutes before the Event, shall:
  1. Enter CNM Talk as a "Record bot".
  2. Create the videoconference using CNM Talk.
  3. Make sure that the "Record bot" is a conference moderator; the squared letter "M" shall emerge on the bot's icon.
• In about 5 minutes before the Event, shall:
  1. Start the recording function at CNM Talk.
  2. Leave the created videoconference as a bot.
  3. Enter the created videoconference as the particular Org.

1. Create the page of this meeting on wiki. It should include a short description of the meeting subject and brief coordinator's reports and as well as links to predecessor and successor events. The category is yet to be decided.
2. Record of the meeting. You can use this function in CNM Jitsi, OBS Studio, meet and have at least 2 alternative programs to record just in case such as OBS Studio, and you should use 2 programs in parallel, for example, recording in CNM Jitsi + OBS Studio. You may use OBS Studio as your primary recording tool and CNM Jitsi as the secondary recording tool.

To record on OBS Studio:

If OBS Studio has not yet been installed on your computer, the following are steps you need to perform;

1. 1. Open your browser, and visit the OBS Studio homepage;
   2. Select the OBS Software instance that the operating system on your computer supports, i.e. Windows, macOS, or Linux from the home page and download will begin automatically;
   3. Open the downloaded file once it has completed and install;
   4. start the meeting as moderator in CNM Jitsi;
   5. Open OBS Studio on your computer and click the plus sign in the "Sources" section;
   6. Select "Window Capture";
   7. Click "Create New", and name the window you are about to capture;
   8. Press the "Ok" button, a "Properties Window" will appear, press "Ok" once again on the properties window;
   9. Press the "Start Recording" button in the Controls section, and minimize OBS Studio window to proceed with the meeting;
   10. Click the OBS Studio icon on your computer task bar to maximize OBS Studio window if you want to close the meeting;
   11. Press the "Stop Recording" button in the Controls section, the recording is automatically saved on your computer. You can now close the meeting in CNM Jitsi.

To enable the recording function in CNM Jitsi:

1. 1. start the meeting as moderator;
   2. press the three-dot button;
   3. press the "press record" button;
   4. choose the part of the screen;
   5. press the "close access" button if you want to close the meeting, wait until the file is saved and just after that you can close the meeting in CNM Jitsi.

Later, you can copy meetings and change small details and the date. The event should contain the following information:

1. 1. title (required);
   2. date and time: Time details;
   3. duration: online events are one hour long;
   4. featured photo: it can be CNM Cyber logo and other logos as well as photos from previous events (if they were offline);
   5. description: it should include meeting details and an agenda, for example: description. You also should add the specific details to be discussed at this particular meeting for each event;
   6. topics: you can pick up to 5 topics. Topics describe what your Meetup event is about in a word or two. They also help show our event to members with matching interests. Select a relevant, but wide range of topics that describe our event. For example: Career Networks, Job Search, Reporting, Recruiting & Hiring, Project Management;
   7. location: the physical location shall have been booked or online room has been created; it is preferable to create a room in CNM Jitsi. There may be problems with CNM Jitsi, so you should have more than 1 alternative video conferencing platform, preferably one internal and one external such as Zoom or Google meet;
   8. allow guests: the number is to be decided, but it's allowed.
2. If special participants are going to be invited to the Event, they need to be identified, contacted, and confirmed;

There may be problems with CNM Jitsi, so you should have more than 1 alternative video conferencing platform.

Facilitating the Event

During the Event, the Org will:

1. Be not only a participant but also the host of the event,
   1. connect to the meeting at least 5 minutes before it begins;
   2. switch on the recording of the meeting in CNM Jitsi and in a second another program (read more below Record);
   3. welcome participants;
   4. let participants know that the meeting is being recorded;
   5. familiarize participants with the sample schedule;
   6. introduce participants;
   7. announce the current sections of the meeting;
   8. close the meeting;

Commissioning the records

After the Event, the Org will:

1. Publish the recording on our CNM Cyber YouTube channel and on CNM AVideo. You also should write a description of the video: when you write a description for YouTube, you shouldn't add links to Wiki and to Meetup, but you can add it on AVideo;
2. Share this video of this meeting on the wikipage that was created earlier. The wikipage also shall be composed to include all available data of and about the Event including its minutes, as well as organizing lessons learned;
3. Add useful information to the CNM Social group https://social.cnmcyber.com/s/cnmcyber-event-organizers/ about organizing events;

1. Act on the plan while doing what is planned such as creating prototypes, producing components, etc.
2. Test the deliverable and, if necessary, its parts.
3. Observe real situations, while detecting what hasn't been expected.

Hiring

Everyone is welcome to apply. Attracting participants of event is not a part of the Org role. Usually, CNMC Event Administrator is responsible for that task.

Announcement

An initiative group is currently looking for a "Meeting Organizer" to join our future team. This is an entry level position with opportunity for growth. The candidate is expected to organize one or more weekly meetings to discuss challenges, especially in recruitment, that the Community faces.

Job Description:

Primarily, organize one or more CNM Cyber roundtables. In addition:

1. Research and recommend new sources for active and passive candidate recruiting;
2. Network and maintain relationships with key talent communities for short and long-term opportunities;
3. Develop a sustainable talent acquisition and hiring strategy to meet growth needs of the Community;
4. Find bottlenecks in the recruiting process and provide suggestions for improving the candidate experience;
5. Develop a broad professional network of top talent;
6. Stay current on market trends and competitors within our industry.

Requirements:

1. Must be able to read, write, speak, understand and comprehend some level of English;
2. High School Diploma or equivalent is not required; Bachelor's Degree or graduate degree may be an obstacle;
3. Excellent communication skills and/or ability to acquire those skills are required;
4. Must be able to work or learn to work as part of a team;
5. Strong problem-solving and analytical skills and/or ability to acquire those skills are required.

What to expect

1. If you succeed to state what valuable you would do for this project, you will get a job offer for 5 hours weekly. In this particular project, the job offer is more like a beginning rather than the destination point. Your skills would be assessed based on your performance, not "interviewing".
2. If you succeed not to state anything concrete (let say, you say some nonsense similar to "I will deliver on this project by scheduling meetings and ensuring they are successful and their outcome can be felt immediately"), you can be offered to organize one meeting just to see that you are able to do something valuable knowing that you are not able to write.
3. When you start working, you can expect detailed feedback. Questions, creative solutions, and taking risks are especially welcome. Under any circumstance, you will not be punished for taking a risk if your endeavor is undertaken within the scope of the project. Your charges will be disputed if you try to charge the financier for your personal stuff such as working on other projects, chatting to your friends on Facebook, etc.
4. If you succeed to organize at least one meeting within a week, your contract will be extended. A bad meeting is better than no meeting at all -- no one is perfect, so is your performance expected to be.
5. If you succeed to organize no meeting within a week, the contract will be paused, you will be asked why and, if no clear output is achieved, the your contract will be ended. This doesn't mean that we cannot work on other projects.

Please note that Gary aka "Igor" is widely available for soliciting additional requirements from him. All currently available requirements are posted at CNM Cyber roundtable -- please visit the link. It is under constant development, but it reflects the current state of development.

Development

History

The role was identified in early July of 2018. The job announcement was published on July 10th. Fourteen initial job offers were sent; two of them were never accepted and eight of contractors either have never started working or started in unacceptable ways.

On August 2nd, 2018, michael succeeded to organize the first meeting. On August 4th, Gary aka "Igor" sent the following message to every of four contractors working on the role:

Today marks three weeks that we have been collaborating on the project. Since we have already had the first meeting, it is successful. In a week, I will be evaluating your contributions to its success. If you don't organize any meeting and/or contributed to the wikipages, I will end our contract, while marking your work as success, giving all-star rating, and positive feedback. Meeting my expectations is not a challenge. You have met those and I appreciate your service. However, we need to keep going forward. I would like to see that you are able to move this project to the next level, which are development/brainstorming meetings every day and fully staffed https://wiki.ksacerts.com/en/WorldOpp_incubator. Thank you so much for everything you have done!

See also

Related concepts

• CNMCyber event.

Related lectures

• CNMC Workforce Essentials.